AI setter for event planners
An AI setter for event planners answers “are you free on June 14?” DMs, checks date, guest count and budget, then books a consultation for the events that fit.
ManySetter teamUpdated 4 min read
Chapter 01The inbox
Where your leads start the conversation
Most event planners get buyers from three places. Each one deserves its own first question.
A planning checklist Reel
They comment “CHECKLIST” on a Reel. The flow sends your planning checklist; the setter asks their date.
A bio link to WhatsApp
Your bio links to WhatsApp for “check my date”. Leads write with a date but no budget.
A Messenger ad for corporate events
Facebook ads reach office managers planning a holiday party. Ask the headcount and who approves spend.
Chapter 02Qualify
Ask these before the call
A setter books calls only for people who pass your fit rule. These questions make the rule, one per message.
0 of 4 completed
Not a fit when
Only wants a vendor list or a venue name. Needs full planning for an event days away. Has a guest count or budget outside what you take on.
Dates and deposits stay with you
Tell the setter never to confirm a date as held. Only your team confirms availability, sends the contract and takes the deposit.
Chapter 03Script
The DM script, ready to copy
Opener after the checklist
Right after your flow sends the checklist.
Here’s your planning checklist! So we can plan around it: what’s the occasion, and do you have a date in mind yet?
- Next
- Wait for the event type and date.
- Why it works
- Every other question depends on the date.
Guests and venue
Once you have the occasion and date.
Lovely! Roughly how many guests are you expecting, and do you have a venue yet, or should that be part of the plan?
- Next
- Note headcount and venue status for the consultation.
- Why it works
- Headcount and venue size the job before any price talk.
Budget and fit
When the event is one you plan.
Sounds like a great fit. Our Replace [offer] is for Replace [ideal client], Replace [price]. What total budget are you working with for the event?
- Next
- Budget fits: book. Too tight: offer a smaller package if you sell one.
- Why it works
- The total shows whether your fee leaves room for everything else.
Book the consultation
After the budget fits.
Perfect! Let’s plan Replace [result] together. I can do a consultation Replace [day] at Replace [time] or Replace [day] at Replace [time]. Want your partner or team on it too?
- Next
- The consultation lands on your calendar from the DM.
- Why it works
- The people who pay should hear the plan first-hand.
Gentle follow-up
If they go quiet before picking a time.
Hi Replace [first name], still planning for Replace [date]? Happy to send our package overview first so you can look it over with your partner.
- Next
- Stop after the second nudge.
- Why it works
- A package overview gives them something to share at home.
Chapter 04Handle
What they say, what you reply
| When they say | Reply with |
|---|---|
| How much do you charge for a wedding?Reply with: Give your starting price, then ask guest count and date. Both move the quote more than anything else. | Give your starting price, then ask guest count and date. Both move the quote more than anything else. |
| We’re just getting quotes.Reply with: Great. Ask what matters most besides price, then offer the consultation so your quote is accurate. | Great. Ask what matters most besides price, then offer the consultation so your quote is accurate. |
| Our venue already has a coordinator.Reply with: Explain that the venue’s coordinator works for the venue. You work for them, from vendors to the timeline. | Explain that the venue’s coordinator works for the venue. You work for them, from vendors to the timeline. |
| Can you only do the day itself?Reply with: If you sell day-of coordination, give its price. If not, say why planning ahead protects their day. | If you sell day-of coordination, give its price. If not, say why planning ahead protects their day. |
ManySetter
Your DMs, qualified and booked.
An AI setter for event planners, inside your Manychat flows: your fit questions, your voice, your calendar.
- Keeps your Manychat flows
- Asks your fit questions
- Books the call or hands off
Build and test free · Works with your Manychat account
Chapter 05Manychat
Run it inside Manychat
ManySetter is an AI setter for Manychat: it qualifies inbound Instagram, WhatsApp and Facebook Messenger conversations inside your existing flows, then books a call or hands the lead to your team.
Install the ManySetter app
Where to click: SetupConnect Manychat
Copy your ManySetter code, click Install in Manychat and paste the code (install guide).
Start the setter where leads arrive
Where to click: Automation+ ActionManySetterStart conversation
Put it at the end of your “CHECKLIST” Reel flow, your WhatsApp “check my date” flow and your Messenger ad flow.
Keep the conversation going
Where to click: AutomationBasicDefault Reply
In each channel’s Default Reply, keep only ManySetter › Continue conversation.
Give it your fit rule and calendar
Paste the questions from chapter 02, then connect Cal.com, Calendly or iClosed so it books in the DM.